Cloud-Based EPOS vs On-Premise: Which One Is Right for You?

Choosing the right EPOS systemis a big decision, one that can shape your entire setup and often comes down to one big question: should you opt for a cloud-based EPOS or an on-premise (locally installed) solution?

While both options enable you to process sales and manage inventory, their differences in technology, accessibility, cost, and scalability can significantly impact daily operations. 

What Is a Cloud-Based EPOS System?

A cloud-based EPOS system can store all of your sales data, inventory, and business tools online, which means your system can be accessed from any internet-connected device (whether in-store, at home, or on the go!)

Popular Cloud EPOS Providers: Square, Zettle, Shopify POS, Lightspeed, Epos Now

Features:

• As long as you’re connected, you have real-time sales and stock tracking
• You can access from multiple devices and locations
• Usually you will be offered automatic software updates
• Enjoy secure cloud-based data backup

What Is an On-Premise EPOS System?

An on-premise EPOS system on the other hand, is installed locally on your business’s servers or computers and typically does not require a constant internet connection because it stores data on-site.

Traditional on-premise providers: EPOS systems using older legacy software or industry-specific platforms

Features:

• They run locally without relying on internet access
• Your data is stored onsite with manual backup
• You can enjoy more control over server infrastructure
• Often purchased as one-time software purchase

Cloud-Based EPOS vs On-Premise: Feature Comparison

Pros and Cons of Cloud-Based EPOS

✅ Pros:

• Accessible remotely for multi-site or remote businesses
• Low maintenance with automatic updates
• Pay-as-you-go pricing models
• Great for growing businesses

⚠️ Cons:

• Requires a stable internet connection
• Monthly or annual subscription fees

📌 We think this makes them the best for businesses that need flexibility, scalability, and (or) remote access.

Pros and Cons of On-Premise EPOS

✅ Pros:

• You don’t have any reliance on internet connectivity
• Often they come at a one-time cost (no monthly fee)
• You have complete control over system and security

⚠️ Cons:

• You will have limited remote access or expansion options
• You could incur costly updates and maintenance
• Generally these come at a higher upfront investment

📌We think this makes them the best option if you have strong in-house IT and limited internet reliability.

Which Businesses Should Choose Cloud-Based EPOS?

We think that cloud-based EPOS is ideal for:

• Retailers with multiple locations or eCommerce integration needs
• Cafés, pubs, and food trucks needing mobile and tablet support
• Salons and service-based businesses with appointment scheduling
• Business owners who want access from anywhere

Which Businesses Should Choose On-Premise EPOS?

On the other hand, we think that on-premise EPOS systems are much more likely to suit:

• Large hospitality venues with unreliable internet
• Businesses with in-house IT teams for management
• Enterprises with highly customised internal systems
• Remote areas with limited broadband access

This is because these types of systems are often used by larger operations in need of custom functionality and independence from the cloud.

Our Final Thoughts: Which EPOS Is Right for You?

Ultimately, we believe that the right EPOS system will depend on your business model, budget, infrastructure, and growth plans – but we reccomend: 

• to choose cloud-based EPOS for flexibility, scalability, and ease of use.
• to choose on-premise EPOS if you need full control and independence from internet reliance.

💡 Need help choosing between cloud or on-premise? Use our free EPOS comparison tool to find the best solution for your business in 2025.

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