Understanding EPOS Costs for UK Businesses in 2025
It’s now more important than ever to understand the real cost of investing in EPOS technology, and we think it’s crucial to know what to expect in terms of pricing as this will help you make an informed and cost-effective decision.
In 2025, we’ve seen that EPOS pricing structures vary widely depending on the provider you choose, the features you need, and whether you opt for cloud-based subscriptions or one-off purchases.
What’s Included in an EPOS System?
If you were to buy one right now, you’d find that a modern EPOS system usually consists of:
- Hardware: touchscreen till, card reader, barcode scanner, receipt printer, cash drawer
- Software: point of sale software with features like inventory tracking, reporting, and CRM
- Add-ons & integrations: usually including loyalty apps, online ordering, accounting software links
- Support: usually they will have an offering of some kind of customer service, training, and system updates
Breakdown of EPOS Costs in 2025
💻 EPOS Hardware Costs
| Hardware item | Estimated cost in 2025 |
|---|---|
| Touchscreen terminal | £200 – £800 |
| Card reader | £19 – £99 (or included in bundle) |
| Barcode scanner | £40 – £150 |
| Receipt printer | £50 – £200 |
| Cash drawer | £40 – £120 |
📌 Remember that many providers now offer hardware rental or lease-to-own options, especially for small businesses.
💡 EPOS Software Costs Monthly Fees
| Provider | Monthly fee range | Includes |
| Square | £0 – £20/month | POS software, inventory, reports |
| Zettle by PayPal | £0 | Basic POS with integrated payments |
| Epos Now | £25 – £69/month | Industry-specific features, cloud access |
| Lightspeed | £39 – £99/month | Retail/hospitality modules, multi-site support |
| Shopify POS | £5 – £65/month | eCommerce sync, inventory, CRM |
📌 Software pricing depends on your business type, required features, and number of users.
📦 Bundled EPOS Packages
Some providers offer comprehensive EPOS bundles that include both hardware and software, these will typicall start at around £399 for a basic setup and can go all the way up to £ 1,500 or more for premium configurations.
These bundles often include:
- A touchscreen till
- A card reader
- A receipt printer
- A cash drawer
- and 12 months’ software access!
Other Costs to Watch Out For
🧾 Transaction fees
Most EPOS providers also act as payment processors, meaning they charge a percentage per card transaction:
Square: 1.75% per chip & PIN/contactless sale
Zettle: 1.75%
Stripe (via integrations): ~1.4% + 20p for UK cards
📌 Remember that you can always negotiate better rates as your volume increases.
🛠️ Installation & training
- On-site setup: £99 – £299 (if not DIY)
- Training sessions: Free to £150+ (some offer online training portals)
🔄 Add-ons & integrations
- Loyalty apps: £10 – £30/month
- Online ordering integration: £10 – £50/month
- Accounting links (Xero/QuickBooks): Sometimes included, sometimes extra
Budgeting Example: Small Retail Business (2025)
| Item | Estimated cost |
| EPOS hardware bundle | £499 (one-off) |
| Software subscription | £25/month |
| Card transaction fees | 1.75% per sale |
| Optional loyalty app | £20/month |
| Installation/training | £0 (DIY setup) |
📌 So off our example, we estimate that the oveall cost would be something like: ~£799 + monthly fees + card fees
How to Save Money on EPOS in 2025
✅ Always use free trials to test systems!
✅ Try and bundle your hardware and software for discounts
✅ If you can, negotiate transaction fees if your turnover is high
✅ Always choose cloud-based systems to avoid large upfront costs
✅ Most importantly – never forget to compare providers using an EPOS comparison service!
Our Final Thoughts: Is an EPOS System Worth the Cost?
Yes — if you choose the right system for your needs, and while the upfront or monthly cost may seem significant, the long-term benefits of efficiency, insights, and sales tracking typically outweigh the investment.
With flexible pricing models and a wide range of features available in 2025, businesses of all sizes can find an EPOS system that fits their budget.
💡 Remember to use our free comparison tool to explore options and get quotes tailored to your business!
If you’d like to read more:
| Epos Systems |
| Best Epos Systems for Small Businesses |
| Epos Systems For UK Businesses |
| Top 5 EPOS Providers |
| How to Choose the Right EPOS System |