EPOS Pricing in 2025: How Much Should UK Businesses Expect to Pay?
Choosing the right Electronic Point of Sale (EPOS) system is a critical decision for UK businesses, and EPOS pricing varies depending on features, hardware, and provider packages.
Let’s break down some of the big questions when it comes EPOS pricing in 2025 to help you make an informed decision.
How Much Does an EPOS System Cost in 2025?
1. EPOS software costs
EPOS software is the core of your system, allowing you to process payments, manage stock, and generate reports. In 2025, businesses can expect the following pricing:
| EPOS Software Provider | Monthly Cost (per user/location) | Features |
|---|---|---|
| Square | Free (basic) / £49+ for advanced | Cloud-based, POS & payment integration |
| Lightspeed | £39 – £79 | Multi-location support, CRM integration |
| Epos Now | £25 – £69 | Real-time reporting, inventory tracking |
| Zettle by PayPal | Free (basic) / £29+ | Tablet-based, mobile-friendly |
| Talech | £49 – £89 | Advanced analytics, custom reporting |
| TouchBistro | £69 – £99 | Hospitality-focused, menu & table management |
2. EPOS hardware costs
Most EPOS systems require hardware such as tills, card readers, barcode scanners, and receipt printers. Some providers offer hardware bundles, while others charge separately for individual devices – so you’ll have to check when choosing your provider.
| EPOS Hardware | Estimated price in 2025 |
|---|---|
| Touchscreen EPOS Terminal | £300 – £1,500 |
| Card Reader | £19 – £200 |
| Barcode Scanner | £50 – £250 |
| Receipt Printer | £70 – £300 |
| Cash Drawer | £50 – £150 |
3. Transaction fees for EPOS payments
When using an EPOS system with integrated payments, transaction fees apply per sale – remember that fees vary based on the provider, payment type, and contract terms.
| Payment Provider | Transaction Fees (UK Cards) | Transaction Fees (International Cards) |
|---|---|---|
| Square | 1.75% | 2.5% |
| Zettle by PayPal | 1.75% | 2.5% |
| SumUp | 1.69% | 2.9% + 25p |
| Worldpay | From 1.5% | 2.75%+ |
| Stripe | 1.5% + 10p | 2.9% + 20p |
How Much Does an EPOS System Cost in 2025?
Businesses can choose from different pricing models when investing in an EPOS system, so let’s compare the two…
1. Purchase
- Pay a one-time upfront cost for the hardware and software.
- Lower long-term costs but requires a larger initial investment.
- Suitable for established businesses with stable operations.
📌 Example cost: Full EPOS system from £800 to £2,500+
2. Rental (usually a monthly payment)
- Pay a monthly fee for both software and hardware.
- Lower initial investment but may cost more in the long run.
- Ideal for seasonal businesses or startups.
📌 Example cost: Rental packages from £50 - £200 per month
3. Subscription (SaaS Model)
- Subscription-based cloud EPOS solutions with lower upfront costs.
- Flexible and scalable, allowing businesses to upgrade easily.
- Best for businesses that want easy setup and remote access.
📌 Example cost: From £25 - £100 per month
Hidden Costs to Watch Out For
When budgeting for an EPOS system, make sure you consider the following additional costs to avoid any nasty surprises:
- Setup/installation fees – Some providers charge an extra fee for onsite installation (£100 – £500).
- Training costs – Staff training sessions may cost £50 – £200 per session.
- Software add-ons – Advanced features like loyalty programmes and CRM tools can increase costs by £10 – £50 per month.
- Support & maintenance – Some providers charge for premium support or maintenance (£10 – £30 per month).
Future EPOS Pricing Trends in 2025
- AI-powered EPOS – Advanced machine learning features may become a premium add-on.
- Blockchain payments – Cryptocurrency transactions could impact payment processing fees.
- More subscription-based models – The SaaS model is expected to dominate EPOS pricing.
- Biometric transactions – Fingerprint and facial recognition payments could introduce new compliance costs.
Our final thoughts
How to Choose the Best EPOS System for Your Budget
Before investing in an EPOS system, you should:
- Compare providers – Look at software fees, hardware costs, and transaction rates.
- Assess your needs – Choose features that match your business model (e.g. retail, hospitality, mobile sales).
- Consider scalability – Ensure the system can grow as your business expands.
- Check for hidden costs – Factor in setup, support, and future upgrade costs.